Conference rooms are set up as resources in Outlook. To reserve a room, you add it to your meeting invitation—just like inviting people.

Book a Room Using Outlook (Desktop App)

1. Open Outlook.
2. Go to the Calendar.
3. Select New Meeting.
4. Enter the meeting title, date, and time.
5. Click Invite Attendees (if not already selected).
6. Click the Rooms button (or Location field, depending on version).
7. Select the desired conference room from the list.
8. Click OK to add the room.
9. Add any required attendees.
10. Click Send.

✅ If the room is available, it will automatically accept the meeting.
❌ If it’s unavailable, you’ll receive a decline.